Ohio Cabin Rental Agreement | Luxury Country Cabins

Rental Agreement

Rental and Use Agreement for Luxury Country Cabins

 

Coshocton Crest Lodge & Stone Lake Lodge Logos

In consideration of the mutual promises and covenants contained herein, Ownership/managment grants to Occupant the right and license to occupy and use Coshocton Crest Lodge/ Stone Lake Lodge, located at 19701 Township Road 160 West Lafayette, OH. 43845 on the following terms and conditions:

1. Coshocton Crest Lodge/ Stone Lake Lodge consists of the residential buildings and the surrounding real estate consisting of approximately one hundred (100) acres of grounds in Coshocton County, Ohio.

2. Occupant’s right to occupy and use Coshocton Crest Lodge/ Stone Lake Lodge shall commence on the day of arrival at 4:00 p.m. and end on the day of departure at 10:00 a.m. (the Term)

3. Occupant shall pay the sum of the Invoice as consideration for the occupancy and use of Coshocton Crest Lodge/ Stone Lake Lodge during the Term, which sum is due in full prior to the start of the Term, which shall be charged to a valid Visa, MasterCard, Discover, or American Express credit card.
4. Occupant shall occupy and use Coshocton Crest Lodge/ Stone Lake Lodge and its contents for residential and recreation use only in a careful, safe and proper manner subject to the all applicable laws and the rules that are attached hereto as Exhibit A and are incorporated herein by reference as if fully set forth, which have been established to maintain high standards of cleanliness and conduct.

5. At the end of the term, Occupant will promptly return Coshocton Crest Lodge/ Stone Lake Lodge and its contents in as good order and condition as the same now are, reasonable use and natural wear and tear thereof, and damage by unavoidable casualty, excepted. If extraordinary cleaning expenses, repair charges, or replacement expenses are incurred by Manager in order to return the Lodge and its contents to the condition they were in at the at the start of the Term those expenses and charges will be assessed to Occupant’s credit card, which Occupant hereby authorizes. Labor for extra cleaning shall be billed at the rate of $25.00 per hour per cleaning person.

6. Occupant shall be financially responsible for damage done to Coshocton Crest Lodge/ Stone Lake Lodge, or its contents, beyond normal wear and tear by Occupant or Occupant’s family, guests or invitees. Such damages may be paid for by Manager through charging the cost thereof to Occupant’s credit card, which Occupant hereby authorizes.
7. In the event Occupant fails to promptly vacate Coshocton Crest Lodge/ Stone Lake Lodge at the end of the Term, Occupant may be assessed a fee equal to one-half (1/2) the daily rental, which also may be paid using the Occupant’s credit card, which Occupant hereby acknowledges.
8. Occupant assumes all responsibility for all damages or injury to any person or persons or property proximately resulting from the occupancy and use of Coshocton Crest Lodge/ Stone Lake Lodge by Occupant or Occupant’s family, guests or invitees and Occupant agrees to hold the owners or their agents and/or representatives harmless from any and all liability there from, including reasonable attorney’s fees. Ownership and/or management and/or any of their representatives reserve the right to inspect/access the property at any time.
9. Ownership, management and its members and employees are hereby released from any and all liability for damages or losses to persons or property arising through the occupancy or use of the premises by the Occupant or Occupant’s family, guests or invitees. It is also expressly acknowledged that ownership and management, in providing accommodations at Coshocton Crest Lodge/ Stone Lake Lodge to Occupant, and Occupant’s family, guests and invitees, has not discriminated against Occupant, and Occupant’s family guests and invitees, on the basis of race, color, creed, religion, national origin, sex or sexual orientation, or any other class of persons protected by law.
10. Neither Occupant, nor Occupant’s family, guests or invitees shall violate any governmental laws.

_______________________________________________________                 ___________________

Occupant Signature                                                                                          Date


Occupancy Rules for Accommodations at
Coshocton Crest Lodge/ Stone Lake Lodge (EXHIBIT A)

We value your business and hope that you will find the home satisfactory. This is a private luxury home and you are asked to treat it as you would your own. There are important rules that MUST be followed for your safety and the safety of those around you and staying with you.

We enforce a strict guest policy of a MAXIMUM of 16 Guests (Coshocton Crest Lodge) and MAXIMUM of 12 Guests (Stone Lake Lodge) and all must be registered prior to your stay.  We do not allow any visitors or any additional guests over the maximum limit for any reason.  Any violation of this policy will result in termination of your reservation at any time without a refund.  We appreciate your cooperation and attention to this matter.

Firearms/Fireworks/Hunting: The possession or discharge of firearms or fireworks and/or hunting are not permitted anywhere on the property of Coshocton Crest Lodge/Stone Lake Lodge. The owner or property manager will contact law enforcement should they suspect any weapons or fireworks have been discharged or hunting is occurring on the property.  This is strictly enforced and any violation of this will result in immediate termination of the rental without a refund and prosecution.

Minimum Age: You must be 21 years of age to rent an accommodation at Coshocton Crest Lodge/Stone Lake Lodge. You must also have a credit card in your name and this must be given at the time of the reservation. By authorizing your payment and reservation, you are acknowledging that you are at least 21 years of age. Coshocton Crest Lodge/Stone Lake Lodge reserves the right to require a copy of your driver’s license to confirm your age and identity.

  • Damages: We reserve the right to charge your credit card for any damage or excessive cleaning from your stay. If you notice any problems such as needed repairs and/or unsafe or hazardous conditions in or about the property grounds, you agree to notify Coshocton Crest Lodge/Stone Lake Lodge immediately at (440) 478-5242. No refunds or discounts will be given for hot tub, A/C, heating, any appliance(s), any electronic equipment, and/or water failures. Due to cleaning and servicing, hot tubs are sometimes not up to full temperature at the time of check in and may need several hours to heat. Needed repairs will be made as soon as possible. No refunds or discounts will be given for temporary outage of electricity, gas, water, or cable/satellite. Outages will be reported immediately and all efforts will be made to restore them as soon as possible. Furnishings/contents of property are subject to change without notice. No refunds or discounts will be given due to weather conditions or acts of Mother Nature.
  • Fireplaces: Fires are not permitted for use indoors during the summer months. Please follow the fireplace instructions for use and take the necessary precautions. Fires should never be left unattended and should be fully extinguished before exiting the area.
  • Candles: Candles are not permitted in Coshocton Crest Lodge/Stone Lake Lodge. Candles can be a serious fire hazard for a log home. We ask that you do not bring or use candles for this reason. Electric candles (battery operated or led) are permitted for use.
  • Firewood: Firewood may not be brought to Coshocton Crest Lodge/Stone Lake Lodge under any circumstances. Bringing your own firewood could result in harm to the surrounding environment and is strictly discouraged by the Ohio Department of Natural Resources (ODNR). We will provide firewood for you on the premises.
  • Driving Conditions: This is a rural country area and most roads are well maintained. We do have a gravel driveway, and, while it is routinely maintained, it can be bumpy or slippery at times. We recommend four-wheel drive whenever possible, especially during the winter months. There are no refunds due to inclement weather or inability to gain access by vehicle. Should you be unable to safely take your vehicle up the driveway, you must park your secured vehicle at the bottom of the driveway behind the entrance gate. Please do not park vehicles on Township Road 160.
  • Holidays: Holidays may have special rates and usually have minimum stay requirements. Holidays are considered as follows: Memorial Day, Labor Day, Thanksgiving Day, Christmas Eve, Christmas, New Year’s Eve, New Year’s Day, and 4th of July.
  • Payment for Coshocton Crest Lodge/Stone Lake Lodge: Advance payment of at least 50% of your stay is required at the time of reservation. Any balance will be charged to the card on file 30 days prior to your stay. Visa, MasterCard, Discover, and American Express are accepted.
  • Cancellation for Coshocton Crest Lodge/Stone Lake Lodge: Reservations that are cancelled more than 60 days prior to your stay, will receive a full refund of your prepaid rental fee less a $300.00 cancellation fee. Cancellations less than 60 days, but more than 30 days prior to your stay will receive a 50% refund of your prepaid rental fee and security deposit (if already paid). There is no refund of any prepaid rental fee for cancellations less than 30 days prior to your stay. In the event of an early departure, we cannot give any kind of refund. There are no cancellations due to inclement weather. Changes to arrival or departure date are subject to our cancellation policy and/or a $300.00 change fee. Lessor may cancel this reservation at any time by returning your prepaid amount.
  • Check-In: Check-in is not before 4:00 PM we will do our best to have your accommodation ready for you at 4:00 PM, but there are rare occasions when additional cleaning or maintenance may be required prior to your check-in. There are no refunds in these rare situations.
  • Check-Out: Check-out is before 10:00 AM. Please follow the departure procedures located near the main door of the lodge. If the check-out procedures are not followed, there will be a $150.00 fee taken from your account on file. Unfortunately we are unable to accommodate late check-outs. Check-in and Check-out times are strictly enforced, as we want to ensure that we can appropriately clean and prep the lodge for the following guest. Late check outs will result in a $100 per hour fee for each hour guests overstay.
  • Lodge Safety: Coshocton Crest Lodge/ Stone Lake Lodge has numerous facilities for fun and enjoyment. However, these also can be dangerous, especially when not used properly. You understand and agree that you and your guest will take all necessary common sense safety precautions while on the property and that you are using the property and its amenities at your own risk and liability. You also understand and agree that not all facilities are appropriate for all people because of age, physical condition, insobriety, and other reasons, and you will make best efforts to keep them protected from these dangers. Please be very careful with children and take the necessary common sense precautions. Renters may utilize hot tubs, ponds and hiking trails at their own risk. There is no lifeguard or medic at the lodge. Owner is not responsible for injury or damage to Renter or Renters property. Renters are asked to pay special attention to property lines of Coshocton Crest Lodge/Stone Lake Lodge at all times. Please be considerate to surrounding neighbors and do not trespass or use facilities outside of the rental property. Signs are posted along property lines to notify you of the boundaries. Violation of this may result in removal from the property, cancellation of reservation without a refund, and possible legal action by property owner(s).
  • Occupancy: Registered guests are not permitted any visitors. Violation of this will result in removal from the property without a refund.
  • Smoking: Smoking is not permitted inside any of the facilities. Please do not discard cigarette butts anywhere on the property. A $500 cleaning fee will be added to your bill if smoking was detected in the lodge.
  • No Pets: We do not allow pets under any circumstance. Violation of this will result in removal from the property without a refund and a $500.00 cleaning fee.
  • Fishing: Fishing is permitted on a “catch and release” basis.
  • Off Road Vehicles:The use of off road vehicles, such as ATV’s, UTV’s, dirt bikes, dune buggies, etc. are strictly prohibited. Violation of this will result in immediate termination of the rental without a refund.
  • Bachelor/Bachelorette Parties: Bachelor/ Bachelorette Parties are strictly prohibited under any circumstance. Violations of this will result in termination of the rental without a refund and you will be subject to an excessive cleaning fine of $500.00.
  • Illegal Activity:No illegal activity is permitted on the Lodge property. If illegal activity is found to have occurred on the property, the owners will prosecute the responsible parties and such persons will be banned from future rentals of Coshocton Crest Lodge/Stone Lake Lodge. Violation of this will result in immediate termination of the rental without a refund.
  • Swimming/Ice Skating: Swimming or ice skating is not permitted on/in any of the ponds/lakes on the property.

Hot Tub Waiver of Liability:
You agree to the following conditions should you or your guests opt to use the hot tub:

  1. You release the owners from any and all liability associated with use of the hot tub.
  2. Six (6) person maximum hot tub occupancy.
  3. No food or drink shall be allowed in the hot tub.
  4. No body lotions shall be allowed in the hot tub.
  5. No infants shall be allowed in the hot tub; children sixteen (16) years of age and younger shall be accompanied by an adult while in the hot tub.
  6. Hot tub will be left in the same condition as it was found upon entry of the rental property.
  7. All individuals, including pregnant women and/or those under the influence of alcohol and/or other drugs shall use the hot tub at their own risk.

If the hot tub is damaged or otherwise mistreated during my stay, or if upon arrival, you find that the hot tub has been previously misused, you understand it is your responsibility to immediately contact property management at (440) 478-5242.
You understand it is your responsibility to inform every person using the hot tub of these rules, and to ensure every person in my party abides by them.
You further understand that failure to comply by these guidelines will result in fees and/or paying for any additional expenses to restore the hot tub to its prior condition.
You release the owners from any liability associated with use of the hot tub.

You understand and agree that as the person(s) making this reservation and reviewing the rental and use agreement you accept full responsibility for any and all actions of the guest(s) while staying and Coshocton Crest Lodge/Stone Lake Lodge and accept full responsibility of payment of any charges related to the rental, extra clean up, damages, etc. Guest(s) agree to indemnify and hold harmless the owner of the property, management, and their agents from any accident or injury suffered by guest(s) on or about the property and/or premises or for any loss of money, jewelry, or valuables of any kind.

_______________________________________________________                 ___________________

Occupant Signature                                                                                          Date